Managing Multiple Projects, Tasks, Priorities and Deadlines

Course Introduction

Seattle International Institute for Training presents this dynamic course designed to equip professionals with the skills to manage multiple projects simultaneously, balance competing priorities, and consistently meet critical deadlines. In today’s complex business environment, effective time management, prioritization, and coordination are key factors in ensuring project success and organizational growth.

Through a mix of strategies, tools, and hands-on exercises, participants will gain the ability to manage workloads more effectively, reduce stress, and improve performance in multi-project settings.

Course Objectives

• Master practical techniques for handling multiple projects at once
• Prioritize tasks effectively using proven frameworks and tools
• Improve scheduling, planning, and deadline management
• Enhance personal productivity and focus in complex environments
• Apply stress-reduction and resilience strategies under workload pressure
• Use AI-driven tools to optimize task and project management

Target Audience

• Project Managers and Team Leaders
• Planning Engineers and Coordinators
• Department Heads and Supervisors
• Office Managers and Administrators
• Professionals managing multiple responsibilities and deadlines

Course Modules (5 Days)

Day 1: Fundamentals of Multi-Project Management

• Understanding the challenges of managing multiple projects
• Defining roles and responsibilities clearly
• Key skills of high-performing multi-project managers
• Setting clear objectives and aligning with strategy
• Introduction to prioritization frameworks

Day 2: Planning, Scheduling, and Task Prioritization

• Creating realistic project schedules
• Applying Eisenhower Matrix and other tools for prioritization
• Aligning deadlines with organizational goals
• Identifying dependencies and avoiding bottlenecks
• Workshop: Designing a multi-project schedule

Day 3: Tools and Technology for Multi-Project Success

• Digital platforms for multi-project management (MS Project, Trello, Asana, Notion)
• AI applications in prioritizing and managing workload
• Building dashboards for monitoring multiple projects
• Automating reminders, updates, and progress reports
• Case study: Successful use of AI in project tracking

Day 4: Communication, Coordination, and Delegation

• Strategies for effective communication across teams
• Handling stakeholder expectations in parallel projects
• Delegation techniques for better workload distribution
• Building trust and accountability in project teams
• Exercise: Role-play in managing competing deadlines

Day 5: Stress Management and Performance Optimization

• Recognizing signs of overload and stress in project managers
• Techniques for resilience and productivity under pressure
• Time-blocking and advanced scheduling strategies
• Building sustainable work-life balance while managing projects
• Final project: Creating a personalized productivity and deadline management plan